The Sale Deed is a main document in property transactions in Karnataka. It includes all details essential for any property deal. However, many people often struggle to recognise and understand the document number mentioned in the sale deed. This number plays a crucial role in real estate dealings as it contains complete details of the property.
If you ever face any legal allegations, the Land Registration Number helps identify the property’s actual owner. The Sale Deed Number also becomes useful when applying for property resale, taking a home loan, or maintaining property records.
If you are worried about identifying or retrieving your sale deed number, this blog will help you understand everything clearly.
What is Deed Number?
A deed number is a unique identifier or reference number assigned to a legal document known as a “deed,” which is typically used in real estate transactions. A deed is a legal instrument that transfers ownership of property (like land or a house) from one party to another.
How to Find Land Registration Number (Sale Deed Number)?
The Sale Deed Itself
The document number is usually printed on the top-right corner of the first page of the registered sale deed document. It includes:
- Document Number
- Year of Registration
- Sub-Registrar Office Code
Certified Copies
If you don’t have access to a physical sale deed document, you can locate the number through registration records of property or records maintained by the government.
A certified copy is a duplicate of the original sale deed number. Look in the top right corner to find the number.
How to Find Sale Deed Number Online?
To find a sale deed number online, follow these steps:
1. Visit the official website of the land or property registration department for your state or region.
For examples:
- Tamil Nadu: https://tnreginet.gov.in/portal/
- Karnataka: https://kaveri.karnataka.gov.in,
- Maharashtra: https://efilingigr.maharashtra.gov.in
- Telangana: https://registration.telangana.gov.in
- Uttar Pradesh: https://igrsup.gov.in
2. Look for the “Deed Search” or “Document Search” section.
3. Enter the required details, such as property type, owner name, or document date.
4. Select the appropriate document type, in this case, “Sale Deed.”
5. The search results will display the deed number along with other details.
6. If available, you can download or view the deed number directly from the website.
What If the Sale Deed Number is Missing or Unavailable?
It is impossible not to have a sale deed number in your sale deed document. However, in the event of an error or a missing sale deed document, you can try the following steps to retrieve it.
Property Registration Number
Check for other documents that you used to get a loan or make claims. These documents often have the property’s register number and include the sale deed number, too. The other way is to check the property’s tax receipt. This document also has a registration number.
Online Records
Some parts of the Indian states have digitized the land record system, which helps in identifying the sale deed number through online search. Check if the digital land portal is enabled in your state and search with the buyer’s or seller’s name. You can get the sale deed number. Portals like Kaveri 2.0 in Karnataka and TNREGINET in Tamil Nadu now support name-based searches.
Double-check the Document
The sale deed number is generally present in the right corner of the document. However, they may also be hidden between the paragraphs. Look at the document carefully, and you will find the sale deed number.
Consult the Sub-Registrar Office
Visit the corresponding SRO with identification proof and tax documents. The registrar can trace the document number using the property’s details.
Apply for a Certified Copy
Submit a written request to obtain a certified copy of the sale deed if it is lost or unreadable.
Use DigiLocker or State Apps
Many states now integrate property documents via DigiLocker or apps like Bhoomi Samvaad (Karnataka), which display registered property information.
Rectification Deed for Errors
If the deed number is missing or misprinted, apply for a rectification deed through the same Sub-Registrar Office to correct the record.
When You’ll Need the Sale Deed Number?
Deed number is essential for the following real estate and legal situations:
- Proof of Ownership: The sale deed number is the unique identifier of the registered document that legally transfers property ownership. It is essential for proving you are the lawful owner of the property in legal and governmental records.
- Property Resale: When selling the property, the sale deed number is required to locate the registered document confirming your ownership, ensuring a smooth transfer to the new buyer.
- Loan Applications: Banks and financial institutions require the sale deed number to verify ownership before approving home loans or refinancing against the property.
- Property Records and Taxation: The sale deed number is used in municipal and land revenue departments to update or verify property records, tax receipts, and mutation (ownership update) in local registries or revenue maps.
- Legal Disputes and Verifications: In cases involving property disputes, fraud, or ownership claims, the sale deed number helps trace the official sale document as evidence of ownership and transaction validity.
- Government and Online Property Portals: Digitized land records, property searches, and encumbrance certificates (EC) are linked to sale deed numbers for easy retrieval and verification in state portals.
- Rectification and Corrections: If errors are found or details are missing in your registered property documents, the sale deed number is necessary when applying for official rectification deeds or amendments.
Conclusion
The sale deed number is vital for validating ownership, securing loans, or managing property transactions. If your copy is misplaced or unclear, you can retrieve the number using online portals, certified copies, or by visiting the Sub-Registrar Office. With land records across India now linked through NGDRS and state digitisation efforts, retrieving property registration details has become more efficient than ever.
FAQs
1: What is a sale deed number?
A sale deed number is a unique number denoted in a legal deed document that denotes that the seller has sold the property to the buyer, and the buyer is now the new owner of the piece of land.
2 Where to find the sale deed number?
The sale deed number can be identified at the top right corner of the sale deed document.
3 How do I find the document number in Patta?
The document number in Patta can be found in the center of the document’s hard copy.
Apoorva H P Achar